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Reception/ Admin/ Accounting


Posting Job Title: Receptionist/Admin/Accounting Support
Department: Accounting & Finance/ Human Resources
Reports To: Assistant Manager, Accounting & Finance, HR Generalist
Location: Mississauga, ON
Position Type: Permanent


Reporting into both Finance and Human Resources, this position will support both departments in various accounting and administrative tasks.


  • Act as main receptionist for Hino Motors Canada
  • Answer telephone, screen and direct calls
  • Respond to general questions from dealers and customers
  • Process all incoming, outgoing mail and courier shipments
  • Maintain postage machine
  • Mail monthly customer statements
  • Compile environmental report and send to HML monthly
  • Set up and update all vendors and new dealers/sales rep in Portal system
  • Set up direct payment in DSI
  • Code suppliers’ invoices with G/L accounts upon Department Manager’s approval
  • Process monthly rent payments for Mississauga and Woodstock
  • Process Mississauga G&A invoices
  • Responsible for weekly cheque runs, printing, sorting, matching and distributing for signing
  • Maintain and file paid invoices in AP filing cabinets.
  • Weekly Bank trips to deposit cheques
  • Update foreign exchange rate in DSI and email staff on a weekly basis after receiving FX rate from the Assistant Accounting Manager
  • Prepare debit/credit notes to HML, HMM, suppliers etc. at Mississauga or Woodstock other departments request
  • Prepare monthly invoices to dealers for DX and EIS charges
  • Process PDI credits from Sales quarterly
  • Process AOE credits quarterly
  • Process Co-Op payments from Marketing quarterly
  • Order and maintain up-to-date 407 transponders and listing
  • Renew dealer plate stickers annually
  • Order Office Supplies and maintain Office Supply Cabinet
  • Order coffee and kitchen supplies and put away as necessary
  • Maintain and periodically distribute Employee Extension list
  • Coordinate and distribute annual holiday cards
  • Communicate with Landlord regarding facility issues / events
  • Contact and schedule maintenance / repair staff and ensure visitor safety forms are completed prior to starting work
  • Assist with the preparation for visitors - preparing welcome sign and name cards, placing orders for lunches, etc…
  • Assist HR with business card orders
  • Perform other duties as required


  • Previous reception/admin experience
  • 2+ years AP experience
  • Experience with basic financial operations including accounting
  • Ability to multi-task
  • Good time management and organizational skills
  • Ability to identify customer needs and provide good customer service
  • Strong written and verbal communication skills
  • Problem solving skills
  • Proficient with Microsoft Word and Excel


  • Regular working hours: Monday to Friday, 9:00am – 5:00pm
  • Occasional overtime required during month-end
    • Interested candidate, please submit your resume to:

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